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You've been asking, and I'm finally spilling the beans on every single piece of software we use to run our 8-figure coaching business.

We’re going to cover EVERYTHING - I’ve literally combed through our credit card statements to make sure I didn't miss anything!

As a Reminder, Our Goal with this Newsletter is to Give You the Highest Level of Value Possible. That’s my Promise to you & I intend to Over-Deliver!

Here’s a Sneak Peek at What’s Inside This Email:

• All the Software I use to Run my 8 Figure Coaching Business

• A Video Breakdown of all the Software + Links

• How you should think about testing Software for Your Business

• A Special Invitation to our Upcoming KeywordSearch AI Webinar

Alright, let’s Dive In…

Every Software I use to Run my Business

We’re kicking off this email with the YouTube Video I just posted that shares an in-depth breakdown on All the Software I use inside of my 8 Figure Coaching Business!

Watch the Full Video on YouTube:

Speaking of Software we Use — ClickFunnels is the software that I’ve used to generate well over $35 Million+ in my business - earning me multiple 2 Comma Club, 2 Comma Club X & even the 2 Comma Club C awards! That’s why…

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Full List of Every Software I

Here's the complete rundown of our software stack:

1. Databox: This is our secret weapon for metrics. It pulls data from all our other software into one dashboard, giving us a bird's-eye view of our business health daily. It even does data modeling to project future growth. Game-changer!

2. Cometly: AI-powered marketing attribution. It analyzes all our ad campaigns across platforms (YouTube, Google, Facebook, LinkedIn) and shows us exactly where our leads and sales are coming from. No more guessing which campaigns are killing it! (We also have used & Love Segmetrics for Analytics & attribution tracking as well!)

3. Opus Clip: Our go-to for turning long-form videos into short-form gold. It uses AI to find the juiciest bits of our content, then packages them up for YouTube Shorts, Instagram, TikTok – you name it. Massive time-saver.

4. Notion: This is where all our SOPs, playbooks, and internal docs live. It's like our company's brain. We use it for task tracking too.

5. HubSpot: Our CRM of choice. It manages our entire customer journey, from lead to loyal client. We use it for marketing emails, sales pipeline, and so much more.

6. Aloware: This is our power dialer. It integrates with HubSpot and handles all our texting and calling. It's got some cool AI features too.

7. Circle: This is where the magic happens for our clients. It's our all-in-one community platform where we host our training, playbooks, and foster engagement among our tribe. Think Facebook Groups, but way better and distraction-free.

8. Miro & Whimsical: We use both of these for whiteboarding and visual collaboration. Great for mapping out funnels and brainstorming.

9. Slack: You know it, you (probably) love it. This is how our team stays connected and aligned.

10. Loom: Quick, easy video messaging. We use this constantly for internal communication and client updates.

11. Camtasia: When we need more robust screen recording and video editing, Camtasia is our go-to.

12. Zapier: The glue that holds our tech stack together. We automate tons of processes with Zapier, saving countless hours.

13. Beehiiv: This is actually what I use to send you this newsletter! It's built specifically for newsletters and gives us better open rates than standard email platforms. (that you’re reading this on right now 😉 )

14. Typeform: We use this for collecting detailed info from potential clients before strategy calls. It integrates smoothly with our other tools.

15. OnceHub (ScheduleOnce): This handles all our appointment scheduling. It's more robust than simpler options like Calendly, which is crucial as we've scaled.

16. G Suite: Google Docs, Sheets, Drive – we use it all. With unlimited storage, everything's backed up and easily accessible.

17. QuickBooks: Gotta keep those finances in check! This is where we track all our revenue and expenses.

18. TubeBuddy: Helps us optimize our organic YouTube growth with thumbnail testing, keyword research, and more.

19. Adobe Creative Suite: For serious video editing (Premiere), graphic design (Photoshop, Illustrator), and now AI image generation (Firefly).

20. Descript: AI-powered video editing based on transcripts. It's not as robust as Premiere, but it's lightning fast for quick edits.

21. Vidalytics: We're moving a lot of our video hosting here from Vimeo. It offers deeper analytics and interactive features for videos in our funnels.

22. Canva: For quick, easy graphic design that anyone on the team can handle.

23. Gusto: Manages all our payroll, HR, and benefits. As we've grown, this has become essential.

24. Zoom: You know it, you use it. Great for client calls, team meetings, and webinars.

25. Searchie: We use this for simple course hosting when we don't need the full community features of Circle.

26. WordPress (with WP Engine): Powers our main website.

27. ClickFunnels: Our trusted platform for building out high-converting funnels. I've been using it since 2016 and still swear by it.

28. Go High Level: We have a white-label version of this for some clients. It's like an all-in-one marketing platform.

29. ChatGPT, Claude & Gemini: We're big on AI. ChatGPT for quick questions, Claude for writing projects, and Gemini for its Google integration.

30. Midjourney: For creating photorealistic AI-generated images.

31. KeywordSearch: Last but not least, our own software baby! It's our AI-powered ad targeting tool for YouTube Ads and Google Ads. (Shameless plug: you can try it out free at KeywordSearch.com)

You’re Invited to the KeywordSearch Agency Tier Live Demo & Announcement!

You’re Invited to Join us Live for the Official Launch & Demo of KeywordSearch's New Agency Tier & Exclusive Agency Features!

We’ve Spent the last 6 Months Developing New Features inside KeywordSearch to help Agencies Maximize the Power of AI Ad Targeting & we’re excited to unveil everything we’ve built on our Live Announcement! 

Here’s Your Special Invitation:

Here’s a Sneak Peak at some of what we’ll be sharing:

• NEW: Agency Tier & Exclusive Agency Features

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• NEW: Multi-User Accounts & Team Collaboration

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• EXCLUSIVE: AI Agency Reports 

  • Learn How You Can Use our New AI Agency Report Feature to Upgrade & Land New Clients!

• ​​​​​​​UPDATED: AI Audience Builder for Agencies

  • We've Updated our Industry-Leading AI Audience Builder for Google & YouTube Ads for Agencies!

• SPECIAL OFFER - Only for Webinar Attendees!

  • ​​​​Join us to Take Advantage of our Special Offer You'll Only See by Attending this LIVE Announcement!

Register for the Live Announcement!

How to Think About Software In Your Business

Whew! That's a lot of software, right?

Now, I want to be crystal clear: You do NOT need all of these tools to be successful. We've built up this stack over years as we've scaled to 8-figures. The key is to find the right tools for your current stage of business.

Here's my advice: Start with the essentials. As you grow, carefully consider each new addition to your tech stack. Ask yourself: "Will this significantly improve our efficiency or bottom line?" If the answer isn't a clear "yes," hold off.

Remember, it's not about having the fanciest tools – it's about using the right tools effectively to serve your clients and grow your business.

I'd love to hear from you! What software is absolutely essential in your business? Is there something amazing I'm missing out on? Hit reply and let me know – I'm always looking to optimize our stack.

Complimentary YouTube Ads Strategy Call!

Are you looking to Scale your Business with YouTube Ads?

I want to invite you to a 1-1 Strategy call with my Team to map out a YouTube Ads & Video Marketing Strategy specifically for your Business!

This is a 45-minute call where we’ll dive into your Business, your Goals & map out a Custom Strategy to help you Achieve them through YouTube!

Fill out the Quick Booking form to Schedule your Strategy Call.

More Value Coming Next Friday!

Stay Tuned for More Great Value & Content Coming your Way!

Here’s a Sneak Peak at What’s Coming Next:

• More Free Trainings & Resources — In your Inbox!

• Real Case Studies & Examples of the Marketing Funnels that Scaled Coaching Businesses past 7 & 8 Figures

• The REAL on-the-ground insights into what’s going on in the Online Marketing & Coaching/Consulting/High-Ticket Industry (Based on our Insights working with Thousands of Clients)

• The Latest YouTube Ad & Marketing Strategies as we Discover Them - So that you’re Always on the Cutting Edge

• Guest Articles, Videos & Podcasts from the Top Marketing Minds of Today — Stay tuned for some exciting announcements around this ;-)

• And a LOT More…

I’m serious when I say I want this to be The Most Valuable Newsletter You’re Subscribed to — Look out for us in your Inbox Every Friday!

I’ll see you in the next one!

To Your Success,

- Aleric Heck | Founder & CEO of AdOutreach